Using paperless invites online can be a unique experience.
Most importantly, an eco friendly way of sending them!
No more cutting down trees for invitations that will likely end up in the trash!
Going paperless can be just as rewarding of an experience when planning a big event.
Technology is always improving and with that shouldn’t your invites?
We believe so and Greenvelope is here to help!
Tips On Going Paperless
The paperless society is an idea that has been around for decades but is more promise than fact.
Even in the modern digital age, with most people carrying one to three devices with them all the time, people still want to cling to the security of paper.
If you are serious about moving toward a paperless lifestyle, here are a few tips to get you started.
Going Paperless Tip #1
The first thing you need to do is spend some time thinking about the paper in your life and what you can do about it.
This includes a strategy for dealing with the existing paper stored in
- Boxes in your home
- and office as well as a plan for handling new paper in the future.
Go through all of your existing paper and put all the junk in the recycle bin.
This will eliminate a great deal of it.
Commit to doing this with future paper that comes into your life.
Everyone hangs on to too much paper that has absolutely no value.
Going Paperless Tip #2
Next, decide how to handle the rest of your existing paper and new paper that comes along.
Most modern home printers are of the print/copy/scan variety, but few people take advantage of the scan capability.
Plan some time each day to scan incoming paper you need to keep as well as scanning a portion of your existing, stored paper.
Don’t worry about what to do with the scanned copy at this point.
Just scan it and recycle the paper.
Only keep that paper that you absolutely must have a hard copy of, such as tax forms and legal documents.
Smartphones and tablets have built-in cameras that will turn paper into digital files as well.
Take a picture of business cards and receipts and toss the originals unless you need paper receipts for reimbursement.
Have bills and other documents delivered via email rather than regular mail.
Once you have a portion of your paper scanned, you need to form a methodology for storing it and backing it up.
Create folders on your computer that mirror those you had in your paper files and move your scanned documents into those.
I recommend investing in an external hard drives like the one pictured below
These come in a variety of sizes and have the ability to automatically backup certain files you designate it to do so.
Makes it automatic for nothing happens to them and you can keep it unplugged until you need to do backups.
Western Digital is one of the premium well reputable companies for these and they have been in business for years.
Now, as you scan each document, put it in its place so you will know where to find it.
Manage your digital files in a similar fashion as your old paper files.
If a folder becomes too large to find something easily, decide how to break it up into smaller folders.
Place old and out of date files and folders in a separate location to make your filing system easier to manage.
Name your files and folders so that finding them is easy.
Include a date in the name of each file.
Doing regular backups will prevent the worry of losing important information.
One of the reasons people are hesitant about moving to paperless is the loss of the physical document and the insecurity over losing a file.
Overcome this with a serious, well-thought-out backup plan.
This plan should be part of your overall strategy and followed rigorously.
A good backup strategy should be multi-tiered with each file in at least three places.
For instance, the original copy that you will reference when needed is in a folder on the computer or laptop you use on a daily basis.
A second copy could be on an external hard drive.
Huge, external hard drives like the one recommended above can hold hundreds of thousands of scanned files are very affordably.
The final copy should be stored offsite in case of a disaster.
You probably won’t be able to go completely paperless anytime soon, but society as a whole is moving in that direction quickly.
Devise a strategy to handle your paper and follow it daily to create a digital trail of all of your paper, both past and present.
Greenvelope Gives You Paperless Invites Online
Firstly, Greenvelope gives you the opportunity to add a lot of rich features to your paperless invitations online.
As a result, your invitation will not be seen as boring with features like
- Play Music
- Hotel Information
- Google Maps
- Add Links
- Calendar Links
- Upload Files
- Integrate Photos
- Make-Your-Own Section
- Gift Registries and more
In addition Greenvelopes gives you unlimited control while organizing your special event.
Most importantly, the organizational aspect of their program will allow you to
- Link households
- Allow for adding +1s to certain guest
- Adding attendees by email address
- Allows you to see when the invitations are opened.
- Group tags available
Paperless Invites Online Survey
The software also allows you to add a survey to your event.
Great for asking preferences for people’s drinks, food, and venue preferences.
More added control allows you to pick which guests get which questions from the comfort of your own home.
Greenvelope Paperless Invites Online Categories
Creativity allowed and welcomed.
Greenvelope allows you to upload your own custom design if you have one.
No matter the occasion the platform has a design for you. Here is a list of some of the invitations you can send out online
Most importantly, the platform will allow you to tailor and personalize each invitation to each guest.
In addition, they will never display advertisements or share the list with anyone.
Customization of any design or theme is also available for a truly unique and memorable invitation.
Lastly, they have handpicked online stationery design from Local Artists!
Paperless Invites Online Message Center
No calls or texts needed for this platform. They have conveniently added a message center.
You can send and receive messages from your guest.
Lastly, you can set reminders of the event coming up soon along with setting reminders to RSVP.
Greenvelope provides you everything in one package to make your event one of a kind.
That matched with our tips on going paperless will ensure your successful transition to no more paper.
All while saving precious trees and slowing deforestation.
That is a win-win for everyone!
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